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Data handling

How SubPro handles your project files.

Construction specs are confidential business documents. This is the plain-language summary of how SubPro treats them: processed for the job, released to your approved location, then deleted, and never used for AI training. For the full legal detail, see the privacy policy.

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The essentials

What happens to your documents.

Four points cover most of what a security-conscious PM needs to know before sharing a spec book.

Processed, then deleted

Files submitted for processing are released and deleted after the output is built. SubPro does not keep them as a repository or reusable dataset.

Never used for training

Your data is used only to build the requested output, never for AI training, model improvement, customer examples, or marketing.

Output to your location

The handoff lands in your local project folder or an approved handoff location, alongside an audit log of what was produced.

Confirmed up front

Data-handling requirements are agreed before any real project files are used, including NDA or security review if your project needs one.

For security reviews

Built to fit a controlled document process.

SubPro is designed around process-and-release rather than storage. It prepares the submittal log, assembles available packages, keeps source context and review flags visible, releases the handoff to your approved location, and deletes the submitted processing data. It is not a cloud document store, and it does not retain your specifications as a training set or a reusable project dataset.

If a project requires a specific NDA, a security review, an approved transfer method, or another handling process, those expectations are confirmed during intake or before production processing. The public website chat is separate from all of this: it cannot accept project files, and confidential specifications should never be pasted into it. Reasonable administrative, technical, and organizational safeguards are used, and, as with any system, no transmission or storage method can be guaranteed completely secure.

Data handling FAQ

Does SubPro store my spec books and project files?

No. SubPro uses a process-and-release workflow: it prepares the log, assembles available packages, releases the handoff to your approved location, and deletes the submitted processing data. It is not a document repository.

Will my specifications be used to train or improve any AI model?

No. Data submitted for SubPro processing is used only to build the requested output. It is not used for AI training, model improvement, customer examples, or marketing.

Can SubPro sign an NDA or follow our security process?

If a project requires a specific NDA, security review, approved transfer method, or other handling process, those expectations are confirmed during intake or before production processing.

Can I upload project files in the website chat?

No. The public website chat cannot accept project PDFs or files, and confidential specifications should not be pasted into it. Real project work happens through the pilot process where data handling is confirmed first.

Related

The method and the full policy behind this summary.