What is SubPro?
SubPro is submittal automation for construction teams. It turns your project specs into a reviewable submittal log and assembled packages, with every row citing the page it came from, exported as files your team can edit.
SubPro FAQs
SubPro FAQs
Plain answers to what SubPro does, what a pilot looks like, how your files are treated, and what you get at the end. If your question is not here, ask us directly.
Product basics
What SubPro is.
SubPro handles the early submittal work: it reads the specs, drafts the log, flags what needs a human decision, and preps a clean handoff for the tools your team already uses. The hours your team gets back are the point.
Who is it built for?
SubPro is built for general contractors, specialty contractors, preconstruction teams, project managers, project engineers, and document control teams working through spec-heavy commercial projects.
What problem does it solve?
It takes the first pass out of the spreadsheet loop: reading specs, building rows, finding source pages again, and preparing a log that the project team can inspect before downstream tracking begins.
Output and workflow
What does SubPro produce?
PDF submittal packages, a submittal log in Excel, and a submittal schedule in Excel, plus chat that answers questions from the spec book and the log. Every row keeps its source page and review flags.
Can we ask the spec book questions?
Yes. Chat covers the spec book and the drafted log, and every answer cites the page it came from, so a reviewer can check the source in seconds instead of paging through the manual again.
Is SubPro a submittal tracking tool?
It builds the log and packages, and it also tracks them. Each submittal carries a status, its revision history, and a record of what was transmitted and when. Exports stay editable, so if a GC mandates a specific platform, your SubPro record feeds it.
What about closeout?
Submittal statuses, revisions, and what was transmitted are recorded while the work happens. At turnover the closeout record already exists; nobody rebuilds it from old emails.
Does SubPro replace project team review?
No. SubPro prepares reviewable output and keeps the spec page behind every row visible. The project team still verifies requirements, responsibility, substitutions, compliance, and final package decisions.
What is the difference between a submittal log and a submittal register?
Many teams use the terms differently. In SubPro content, both refer to the structured list of required submittals that the team reviews, cleans up, assigns, and exports for handoff.
Pilot and project fit
How does a pilot fit call work?
A pilot fit call checks project type, spec volume, timing, current workflow, expected output, and data-handling needs before any production file work begins.
Can we start with one project?
Yes, that is how every pilot starts. One spec set, so both sides can judge the output, the timing, and the fit before anything scales up.
What should we bring to a fit call?
Bring the project type, approximate spec page count, trade focus if any, target deadline, current tools, and any requirements around NDAs, approved transfer methods, or file retention.
What projects are a poor fit?
Projects with incomplete project specifications and project manuals, unclear ownership, unusual contractual requirements, or strict data-handling needs may require additional review before SubPro work begins.
AI, data handling, and review boundaries
How does SubPro use AI?
The AI does the reading: it works through the specs, drafts the rows, and answers questions about the spec book. People make the calls. Every AI-drafted row cites its source page so your team can check the work instead of trusting it.
Are specs used for AI training?
No. Specs are read to build your deliverables, deleted when the job closes, and kept out of AI training entirely.
Can users upload project files through the public website?
No. The public website is not a production file-upload portal. Project-file handling expectations are confirmed before real work begins.
Can AI produce final construction submittals without review?
No. SubPro prepares review-ready output. Contractors still verify requirements, ownership, substitutions, compliance, package decisions, and professional review obligations.
Exports, handoff, and next steps
What format does SubPro hand off?
SubPro handoff can include PDF submittal packages, a submittal schedule XLSX, and a submittal log XLSX. Exact deliverables are confirmed before work begins.
Does SubPro work with our existing tools?
Yes. SubPro hands off editable Excel files and PDFs, so whatever your team uses for tracking and approvals picks up right where SubPro leaves off. Nothing to rip out, nothing new to adopt.
Where do package documents come from?
SubPro maintains a library of manufacturer product documents: cut sheets, product data, and safety data sheets. Packages assemble from available matching documents, the project team reviews what was matched, and the same library is free to search under Submittal Documents.
Does SubPro publish public pricing?
SubPro does not publish pricing. Scope, timing, deliverables, data handling, and fees are confirmed in writing before work begins.
Do we have to book a call to see output?
No. Send one spec book through Build my log and a drafted log comes back for your team to review. Start with the output and decide from there.
What is the best next step?
Book a fit call, or send one spec book through Build my log and judge the drafted output directly. Either way, bring project type, spec volume, current workflow, deadline, and file-handling expectations.
Next step
Talk through your spec
Ready to see SubPro on your specs?
Bring a real spec question. We can talk through your project type, spec volume, current workflow, and the right next step.