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Construction transmittal software for submittal handoff.

Once the log is done, SubPro builds the transmittal cover and the files you hand off: a PDF for each submittal package and an XLSX log. Every row SubPro could tie to a page carries that spec page.

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79 pages behind one transmittalThe cover is page one, the rest are in the thumbnail rail
A complete submittal package for Section 09 91 13 open in a PDF viewer, the transmittal cover as page one and seventy eight pages of manufacturer product data behind it in the thumbnail rail

The cover sheet is what the GC opens first

A general contractor's project engineer at a desk opening a bound paper submittal package, a date stamp and ink pad beside it, drawings pinned on the wall
A project engineer opening a bound submittal package. The cover is the first page they see.

What has to be on it

Take the door hardware submittal for Section 08 71 00. It goes out as one PDF with the data sheets, the hardware sets and the keying schedule, and a cover page on top. The PDF is the submittal and the cover on top is the transmittal. That cover is the page people go back to months later when a question comes up.

Field on the cover Where SubPro takes it from Why it matters later
Project name and number The project record you set up once. Gets the PDF filed under the right job when a GC has several going with you.
Spec section and title The log row, which shows the page it came from. Tells the architect which section the stamp action applies to.
Submittal number and revision Assigned on the log. The revision goes up by one on each resubmittal. Keeps the first submission apart from the Revise and Resubmit that came after it.
Type and description The submittal type and the requirement text from the row. Tells the reviewer what they're being asked to act on.
Manufacturer and product The match confirmed at review. Names the basis for the stamp, or for the substitution request.
From, to, and date Filled in when you send it. The date line that answers who had what and when.
A metal tray on a site office desk holding a stack of paper packets and manila envelopes, a clipboard clip on top, a pen across the top sheet and a radio beside it
A tray of paper packets and envelopes on a site office desk, ready to go out.
A field office counter under the window with four bundles of paper packets tied with string lined up along it, a clipboard holding a single sheet beside them, a padded courier envelope, a roll of tape and a set of truck keys
Bundled paper submittals on a field office counter, a transmittal on a clipboard beside them.

Sending Section 08 80 00, step by step

  1. Put the submittal package togetherThe glass and glazing product data and test reports go behind the cover for each 08 80 00 row: the glazing units, the sealants and the performance data the section asks for.
  2. Fill in the coverThe transmittal lists the project, the glazing items enclosed, the manufacturer and who it's going to. SubPro fills it in from the row, so it lists what's in the PDF.
  3. Keep it all tied togetherThe cover, the product pages and the log row stay linked. When you open the row, the spec page opens with it, and the cover on the PDF matches the row.
  4. Read it and send itYour team reads through the set and sends the transmittal by email from SubPro. The send date goes on the row, the architect's response is recorded there too, and you can export the PDF and the XLSX log whenever you need them.
A construction superintendent in a hard hat and high visibility vest at the open door of a pickup truck at dawn, reading a stapled paper packet with a steel building frame and a crane in the haze behind
A superintendent reading a stapled paper packet next to a pickup truck. The cover should tell them what's enclosed before they turn to page two.

Construction transmittal software FAQ

What is a construction transmittal, and how is it different from a submittal?

The submittal is what's being reviewed, like a data sheet, a shop drawing or a sample. The transmittal goes on top of it as the record of which job it's for, what's enclosed, who got it and when.

How does SubPro build the transmittal?

SubPro fills in the cover from the submittal package it goes on and ties it to the log row and the spec page behind that row. Your team sends it by email from SubPro, and you can export the PDF and an editable XLSX log any time the GC wants files.

Can I edit the handoff files SubPro produces?

Yes. The log and schedule export as XLSX and each submittal package as a PDF. Your team can change the cover, edit rows and finish the handoff in the tools you already use.

What should be checked before the transmittal goes out?

What's in the submittal package, the spec page references, whether the product fits, the reviewer notes and any flagged rows. SubPro gets the handoff ready, and somebody on your team checks it before the GC sees it.

Submittal software

Keeping one record from award to closeout, with the transmittal dates already on it.

See a cover filled in from your own log.

Start with one project manual. SubPro builds the log first, then the submittal packages, and then fills in a transmittal cover from each row.

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