Ask about SubPro, pilot availability, submittal workflows, review flags, and exports.
Be findable when somebody submits your product.
A contractor assembling a submittal needs your current data sheet, your safety data sheet, and sometimes a shop drawing, at the right revision. SubPro is where that search happens: on bid day, when the estimator lists your product, and again when the submittal package gets built.
Specified is not the same as submitted.
Getting written into a specification is the win your reps work for. It is not the end of the job. Between the spec section and the installed product sits a submittal. That submittal needs your literature attached: current, legible, and matched to the right model. If that takes twenty minutes to find, the path of least resistance is an or equal substitution.
The contractor doing it is not evaluating your brand. They are closing out a submittal package before a deadline. The version of your data sheet that turns up first is the version that goes in. Being easy to find at that moment protects the spec position you already paid to win.
Look before you talk to us. The library is public. Open it, find your company, and see which of your products are already there and which are missing. That is the honest starting point for the conversation.
You send it once. We keep it findable.
- Your literature, from you Send your current set and we index it from the source. No assembling it from whatever is scattered across distributor portals and old emails.
- Revisions do not go stale Tell us when something supersedes and the old sheet comes down. A contractor never attaches last year's revision to this year's submittal.
- A named route for fixes Something wrong, missing, or out of date gets to a person who can change it, without a contact form and a wait.
- You see what they see Your entry, exactly as a contractor finds it: which products are covered, which document kinds are on hand, and where the gaps are.
What we get out of it.
Worth saying plainly, because a partnership where only one side benefits does not last. Documents that come straight from a manufacturer are current, complete, and matched to the right model. Documents we assemble ourselves are none of those things by default. Every hour spent verifying one is an hour not spent building the library out.
So this is a trade. You get your literature in front of a contractor at the one moment it decides whether your product goes in or gets substituted. We get a library that is right because the people who wrote the documents handed them to us.
Partnership questions.
What do you need from us?
A current set of your published literature and a way to hear about revisions. Most partners send a catalog export or a link to their literature library, and tell us when something is superseded. That is the whole ask.
What do you get out of this?
A better library. Documents that come straight from a manufacturer are current, complete, and correctly matched to the right model, which is the difference between a library a contractor trusts and one they check twice. We would rather have your literature from you than find it ourselves.
Will you tell us which contractors are specifying our products?
No, and we could not if we wanted to. Spec books are deleted once the deliverable is built, and nothing derived from one is kept, sold, or shared. There is no record here of who put what on a submittal log. Document rights sets out the full commitment.
Do you change our documents?
No. A document is indexed as you published it. We do not edit it, re-typeset it, or strip your branding, and it keeps your name on it and a link back to where it came from.
Can we have something corrected or removed?
Yes, and partners get a named route rather than a contact form. Document rights covers the process for anyone, partner or not.
Who do we talk to?
Write to partners@sub-pro-ai.com with your company and the product lines you care about. The founder ran construction projects for twenty years and will be the one who answers.
Go and look at your own entry first.
If it is thin, out of date, or missing the lines you care most about, that is worth a conversation. If it is already complete, tell us and we will say so.