SubPro Book a fit call

Submittal review software that keeps the source on the row.

When your PM opens a row in SubPro, the requirement, the page it came from and the matched product data are all right there, along with any flag. Then they make the call.

Book a fit call See a sample submittal
Section 09 51 13, page 28The paragraph that created the row, quoted
A project manual page open at Section 09 51 13 Acoustical Panel Ceilings with the product data requirement highlighted, the sentence SubPro quotes above the page for the row it created

Open the row and read its page

A concrete technician in a high visibility vest filling test cylinders from a concrete truck chute, a row of cylinder molds lined up on a plywood board
A technician filling concrete test cylinders at the truck chute.

Make the call with everything on the row

  1. Confirm the requirementThe paragraph the row came from is quoted under it with its page number, so you can confirm the row is real without searching the book.
  2. Rule on the flagA flagged row asks a specific question, like which product, which or equal, or whose selection. The reviewer answers it and the flag clears. Rows without a flag don't get in the way.
  3. Check the product dataThe manufacturer and product matched to the row are right next to it. If the data sheet is wrong for the specified assembly, the reviewer swaps it before the PDF gets built.
  4. Move it to Ready to sendWhen a row's done, the reviewer moves it from Draft to Ready to send, or leaves it in Draft with a note. The Excel export has every row on the log with its status, so a row nobody's reviewed still says Draft.

Section 07 21 00, row by row

Thermal insulation is a short section, but it has four kinds of submittal in it. Here's what the reviewer sees on each row and the call they have to make.

Row in the log What the reviewer sees The call
Product data, board insulation The paragraph in Section 07 21 00 that requires it, quoted with its page, and the matched data sheet. Confirm the product matches the specified R-value and facing. Move it to Ready to send.
Substitution, where an equal is allowed A flag on the row, because the spec section permits an or equal and someone has to choose. Pick the product or keep the basis of design. The reviewer makes that choice.
Fire test and R-value reports Test report rows with their source paragraphs, so they don't get lost in the product data. Check the report covers the assembly the drawings show. Leave it in Draft with a note if it does not.
Mockup, if the section calls for one Ask the chat in SubPro and it comes back with the page, so you know whether the section asks for one. Add the row or close the question, and the page stays on record either way.
A project manager at a plan table with a tabbed specification volume open, one paragraph highlighted, marking a printed log row in red pen, reading glasses folded on the page
A project manager marking up a printed log in red pen next to an open spec book.

Review the draft instead of hunting for it

Submittal review is where the PE or PM decides if the log is right. Is the requirement real, is it on the right party, does it need a substitution, is the product data good enough. On most jobs that means going back and forth between a spreadsheet, the project manual PDF and a folder of cut sheets for every single row.

In SubPro each row shows its spec page and its matched product data in the same view, so the reviewer can check it without leaving the row. When the question goes beyond that row, you can ask the chat in SubPro and it pulls the page from the project manual and tells you where it is. The decision is still yours.

You still need a reviewer. SubPro drafts the log and points out the decisions, and your team checks scope, products and timing and makes the final call. If you want to see the review pass on your own document first, book a fit call and send one project manual. The drafted rows come with a report of which lines need your attention.

A desk buried in open product catalogs, loose printed cut sheets and sticky notes, a laptop half covered, a hand reaching into the pile
A desk covered in open product catalogs, loose cut sheets and sticky notes.
Two construction professionals in high visibility vests at a folding table inside a jobsite trailer, a printed submittal packet open between them, one pointing at a page while the other listens
Two people in vests at a folding table in a jobsite trailer, going over a printed submittal.

Submittal review software FAQ

What does submittal review software check?

It puts each draft row next to its spec page, its matched product data and any flag. The reviewer confirms the requirement, decides on the flag and moves the row to Ready to send or leaves it in Draft, and doesn't have to reopen the project manual to do it.

How do review flags work in SubPro?

A flag marks a row that needs a person. That's a row SubPro isn't confident about, a row with no page reference, a product the book doesn't name, or a row that's new in a revision. Flagged rows stand out in the log so the reviewer clears them before they move to Ready to send.

Can I ask the spec book a question during review?

Yes. The chat in SubPro answers from the project documents and gives you the page. If you want to know whether Section 07 21 00 calls for a mockup, you ask, read the page it gives you and decide on the row.

Is Ready to send a design approval?

No. Ready to send means your reviewer is happy the row matches the project manual and the submittal package behind it is complete. The architect's stamp, whether it's No Exceptions Taken or Revise and Resubmit, still comes from the design team.

Put a draft from your own job in front of your reviewer.

Book a fit call and send a project manual from a live job. Your reviewer reads the drafted log, starting with the flags, and you decide from there.

Book a fit call